On Monday, book your first shift doing or shadowing front-line work and set a regular date for the next ones.
Days 0–30Phase 1 · Diagnose and commit
Find where dignity and sharing fall short across roles before promising anything.
- The CHRO and CFO compare gain-sharing coverage, pay structure and role dignity survey results by level and function.
- The CEO works or shadows front-line shifts at more than one site (Kayaka).
- Map each team's work to the customer value it creates, naming roles rarely mentioned at leadership level (Value created).
- Choose a pilot site for the first Anubhava Mantapa forum.
Deliverable: A dignity and sharing gap report by level and function.
Gate: Baseline recorded for every KPI, the gap report shared with the leadership team, and a site head agreed to host the first forum.
Days 31–90Phase 2 · Pilot and prove
Prove that an open forum where the front line speaks first leads to decisions people can see.
- Run the open forum at the pilot site with front-line voices first and the CEO speaking last.
- Log every suggestion with an owner and a decision date.
- Report back after each forum on what changed and what did not, with reasons (Renewed dignity and trust).
- Draft gain-sharing rules that apply equally to the top team (Dasoha) and put them to employee representatives.
Deliverable: A forum action log and a draft gain-sharing rulebook.
Gate: Every suggestion from the pilot forum has a recorded decision and a report-back, and employee representatives have reviewed the draft gain-sharing rules.
Days 91–180Phase 3 · Embed and scale
Make the loop standard: forums at every site, published sharing rules and redeployment for automated roles.
- Publish the gain-sharing rules across levels, including the share set aside for the community.
- Train managers to run forums and report back, with chairs rotating among front-line staff.
- Commit to redeployment for roles affected by automation and AI, with a plan for each role before it changes.
- Extend forums to all sites on a published calendar.
Deliverable: Published gain-sharing rules and a forum calendar for every site.
Gate: Gain-sharing coverage is published by level, forums run at every site with report-backs logged, and a redeployment plan exists for every role scheduled for automation.
Month 7 onwardsPhase 4 · Sustain and renew
Keep the loop honest, so devotion to work never becomes cover for overwork or low pay.
- Review each year whether gains actually shared match the published rules.
- Check hours and pay in roles that leaders praise publicly as kayaka.
- Track where people whose tasks were automated now work.
- The CEO continues front-line shifts on a rotating basis.
Deliverable: An annual value-loop report covering voice to action, gain-sharing reach, role dignity and redeployment.
Gate: Role dignity scores at front-line levels are closing the gap with management levels, and the gains actually shared match the published rules.
Governance
sponsor: The CEO with the board, because gain-sharing rules touch pay at every level, the top team's included.
lead: The CHRO, working with the CFO on sharing and with site heads on forums.
forum: Monthly in the leadership meeting for the forum action log; quarterly at the board remuneration committee for gain-sharing and redeployment.
decision_rights: The lead can act on forum suggestions within site budgets and set forum formats; changes to gain-sharing rules, and any automation that removes a role without redeployment, go to the CEO and the board.
Cadence
Weekly: Site heads update the status of forum suggestions where staff can see it.
Monthly: An open forum at each site, front line first, opening with a report-back on last month's suggestions.
Quarterly: The CEO works a front-line shift at a rotating site, and the remuneration committee reviews gain-sharing reach.
Annually: The value-loop review of sharing outcomes, redeployment and role dignity scores, shared with all staff.
startup
The founder works alongside every role in the early months and shares gains through a simple published bonus or equity rule that covers the whole team. A monthly open meeting where the newest and most junior people speak first serves as the hall.
scaleup
The CHRO writes gain-sharing rules by level, and site heads run forums with logged report-backs. Leaders rotate front-line shifts across locations as the company spreads.
enterprise
Gain-sharing rules, redeployment commitments for automated roles and forum outcomes are reported to the board remuneration committee. Forums run in local languages at every site, and the board compares role dignity scores across levels, not only overall engagement.